2025 Massachusetts Governor's Conference on Travel & Tourism

Event Terms and Cancellation Policy

Event Terms and Cancellation Policy
1. Exhibitor and/or Sponsor agrees to acknowledge that the completion of this contract does not register you or any of your staff to attend the event, and that registration to attend the event is an entirely separate process.
2. Massachusetts Governor’s Conference on Travel & Tourism (herein after called the “Management”) and the Vendor agree that all displays must be fully set up and operational by 7:30 a.m., Wednesday, March 18. 2025. No cases or packing materials of any sort may be brought in or out of the exhibition hall during show hours. Exhibitor also agrees to be open and staffed by a minimum of (1) staff member during event hours.
3. Exhibitor agrees that displays will not visually or physically disturb aisles or adjacent exhibitors and exhibitor agrees that hard walls will not exceed 7’ feet without prior approval of Management. Show Management reserves the right to approve all design plans.
4. Exhibitor agrees to conform to all Inspectional Services, Fire Department and Commonwealth of Massachusetts rules and regulations.
5. Exhibitor agrees not to sublet exhibit space or exhibit any merchandise other than that specified in the show contract. Exhibitor agrees that Management reserves the right to reject, modify or restrict any exhibit.
6. Exhibitor agrees that space assignments may be changed by Management.
7. Exhibitor agrees that electrical wiring or installation shall be done only by the electrical contractor approved by the facility.
8. Exhibitor agrees that all belongings shall be removed from the Exhibit Hall by 7:00 p.m., Thursday, March 19, 2025. Any items not removed may be shipped to the drayage company warehouse at Exhibitor’s expense.
9. Exhibitor agrees that no refunds will be made for any reason.
10. Exhibitor agrees not to make undue noise, or odor, use bright or hazardous lights, cause damage to the building or booth
equipment or act in any manner deemed inappropriate by Management.
11. Exhibitor agrees that no soliciting for business will be conducted in aisles or in other exhibitor booths.
12. Exhibitor agrees that no exhibitor shall have authority to incur cost or liability for or against Conventures, Inc., Massachusetts
Executive Office of Economic Development and the facility. Exhibitor shall pay all costs pertaining to moving in and moving out. Exhibitor shall be liable for all damages which he may cause to the building, or otherwise in connection with his exhibit.
13. Exhibitor agrees that the Executive Office of Economic Development Trademarks, that have been adopted and used in connection with its business, may not be used alone or in combination without the prior written permission of Executive Office of Economic Development and that Exhibitor will not create, exhibit, or sell any merchandise bearing the Executive Office of Economic Development Trademarks, or marks or names confusingly similar thereto, without such permission.
14. Exhibitor agrees to carry workmen’s compensation, comprehensive general liability including products and completed operations, independent contractors, personal injury and blanket contractual liability. This must be evidenced by a Certificate of Insurance with a 30-day notice of cancellation provision to the holder and supplied to Management at least 30 days before the exhibit date. The Certificate of Insurance should list Conventures, Inc. as additionally insured.
15. Exhibitor agrees that in the event due to war, fire, strike, government regulation, public enemy or other cause, the show or any part thereof is prevented from being held, is canceled by the Management. No refunds will be made.
16. Exhibitor agrees to assume all responsibility for loss, theft, or destruction of goods or for personal injuries to himself, his employees, agents, representatives, or visitors, and shall indemnify, defend and save harmless Conventures, Inc., Executive Office of Economic Development and the facility, from any and all liability in connection with any and all of the above.
17. Exhibitor agrees that the serving of alcoholic beverages by exhibitors is prohibited without prior permission of Management.
18. Exhibitor acknowledges and agrees that projections of attendance are estimates only, and that no guarantees regarding
attendance are being made.
19. Exhibitor agrees that the failure of either party to enforce any provision of this Agreement shall not operate as a waiver by such
party of its right to enforce the same or any other provision at any time.
20. Exhibitor agrees that, except as otherwise specifically provided herein, this Agreement constitutes the entire Agreement between the parties, and supersedes all proposals, promotional materials, negotiations and understandings of any nature whatsoever. This agreement may be amended only by written instrument signed by both parties.
21. Exhibitor agrees that this agreement shall be governed and construed in accordance with the laws of the Commonwealth of
Massachusetts, and any disputes between the parties shall be brought in the courts of said Commonwealth.

All correspondence should be directed to:
Conventures, Inc.
88 Black Falcon Avenue, Suite 202, Boston, MA 02210
Phone: 617-204-4224
Email: tgskenderian@conventures.com