Sacramento Pride Festival Weekend 2025

Event Terms and Cancellation Policy

Sacramento Pride Festival 2025: Event Terms and Cancellation Policy
1. Introduction
2. Timeline
3. Restrictions
4. Prohibited Items
5. Filming Notice
6. Vendor/Booth Space Description
7. Vendor Entry Pass and Festival Ticket Policy
8. Food Vendor Policy
9. Waste Management and Reduction Policy
10. Payment Information
11. Cancellation and Refund Policy
INTRODUCTION:
By completing this form, the applicant is applying to participate with Sacramento Pride March and Festival. Completion of this form is merely an application, and does not guarantee participation in the event(s).
The Sacramento LGBT Community Center (the “Center”) proudly presents the Sacramento Pride March and Festival for the public as educational and entertainment events, the Center reserves all rights as producers. Any reproduction, broadcast, or commercial use of any portion of the event, in whole or in part, in any form without explicit written consent of Sacramento LGBT Community Center is strictly prohibited.
The Sacramento LGBT Community Center reserves the right to refuse anyone participation at this event and does not guarantee your success at this event. By signing and submitting the attached application, you (hereinafter referred to as “Vendor”) agree to comply with the following terms and conditions. Violations of these terms and conditions can be cause for removal from festival grounds with-out refund and can result in expulsion from future events. INCOMPLETE APPLICATION WILL NOT BE ACCEPTED.

TIMELINE (2025):
Sacramento Pride March and Festival 2025 June 14-15 2025
Festival: Saturday 6/14/25 12pm-9pm Sunday 6/15/25 12pm-6pm at Capitol Mall
*Purchasing booth space at the festival includes participation BOTH days.
Pride March: Sunday 6/15/25 11am-2pm at Southside Park
Festival Booth and March Contingent Registration will close on May 15 2025.
Payment Deadline: May 20 2025
Document Deadline: May 20 2025

RESTRICTIONS:
None of the following is to be sold, advertised, distributed, or otherwise presented at the event without the written consent of the Sacramento LGBT Community Center:
• Alcoholic beverages.
• Bottled water or other beverages.
• Third-party sponsorships.
• National corporations/franchise not registered or sponsoring the event.
• Products containing tobacco or cannabis, medical or other.
• Adult media and/or subscriptions, pornographic in nature, may not be sold or presented to any persons under 21 years of age.
• Products, media, or other collateral that discriminates or slanders LGBTQ+ identifying communities or people.
• Products, media, or other collateral that discriminates or slanders Black or Indigenous identifying communities or persons of color.
• Products, media, or other collateral that discriminates or slanders marginalized groups, communities or persons.
• Weapons of any kind or items that may be perceived or appear as weapons.
The Center will be the sole distributor of festival tickets, water, ice, and alcoholic beverages. Funds raised from the sale of these items go directly to support Center programs and services. Food vendors and other service providers will be required to comply with all City and County health and safety regulations. Any fines or penalties incurred from failure to comply with City, County and State regulations will be immediately transferred to the vendor.
PROHIBITED ITEMS (for vendors, guests and volunteers):
• Firearms, ammunition, knives, and weapons of any kind.
• Self-defense or restraining devices (e.g., pepper spray, mace.)
• Marijuana (including marijuana-enriched products) or any illegal substance. Please note that it is illegal to use marijuana in public places.
• Objects or toys that appear to be firearms or weapons.
• Fireworks or other similarly explosive and flammable objects, smoke machines, or fog machines.
• Outside alcoholic beverages of any kind.
• Glass containers (excluding small containers such as baby food jars).
• Horns, whistles, giant megaphones, or artificial noisemakers.
• Recreational devices such as drones, remote-control toys, skateboards, bikes and scooters.
• Suitcases, bags, or backpacks, with or without wheels, larger than 24” long x 15” wide x 18” high.
• Coolers and outside food, and loose or dry ice. Exception for unopened disposable water bottles. All reusable water bottles, canteens, and hydration packs must be empty. Guests will not be allowed to carry alcoholic beverages through the exit gates.
• Flyers, Samples, Giveaways, or Promotional Items that have not been preapproved for distribution at a paid exhibitor booth.
• Pets or Other Animals – Except Service Animals. Pets are encouraged to stay home during high heat. Pet owners take full responsibility and liability of pets.
• Other items as determined by facility management
FILMING NOTICE:
SACRAMENTO PRIDE MARCH AND FESTIVAL WILL BE USED FOR FILMING AND TAKING PICTURES OF THE EVENT FOR SOCIAL MEDIA AND PUBLICITY PURPOSES.
BY BEING PRESENT IN THE AREA YOU ARE PROVIDING YOUR PERMISSION TO HAVE YOUR LIKENESS AND/OR VOICE TO BE INCLUDED THEREIN WITHOUTH ADDITIONAL CONSIDERATION.

VENDOR/BOOTH SPACE DESCRIPTION:
10 x 10 Booths include:
• One 10’ deep x 10’ wide festival provided tent
• One 8’ folding wooden table
• Two plastic folding chairs
• Access to electricity*
• Two Vendor Entry Passes
• Assigned Booth Number
10 x 20 Booths include:
• One 10’ deep x 20’ wide festival provided tent
• Two 8’ folding wooden tables
• Four plastic folding chairs
• Access to electricity*
• Four Vendor Entry Passes
• Assigned Booth Number

Tent Policy:
Sacramento Pride Festival will provide all tents/canopies for vendors. Festival provided tents will be professionally installed (with appropriate weights) on-site and meet all fired codes required by the City of Sacramento.
All vendors are required to use Festival Provided tents.
Only vendors with branded tents (tents with printed logos etc.) will be permitted to bring their own tents, and must be specified in the vendor application. A photo of the branded tent must be included with the application to be considered.
Vendors bringing their own tents will likely be assigned space on grass/lawn, and are responsible for weighting and securing their own tents.
Sacramento Pride Festival will NOT provide the following:
• Volunteers/labor for setup, load-in, load-out of branded tent setup
• Tent weights for non-festival provided tents
• Festival tickets are not included with the purchase of booth space, please see Vendor Entry Pass policy below:

VENDOR ENTRY PASS AND FESTIVAL TICKET POLICY:
Sacramento Pride Festival requires an admission credential for entry into the festival grounds such as a Festival Ticket or Vendor Entry Pass (lanyard).
Vendor Entry Passes are provided to vendors with purchased or included booth space. 10x10 booths receive 2 (two) Vendor Entry Passes, 10x20 booths receive 4 (four) Vendor Entry Passes.
Additional Vendor Entry Passes can be purchased with your booth space order on Event Hub.
Once distributed by the Festival to the Vendor, Vendor Entry Passes are the responsibility of the Vendor. Replacements will not be provided. Vendors are responsible for the coordination of their booth staffing, and the exchange of Vendor Entry Passes across booth staff. All booth staff is required to present a Vendor Entry Pass prior to entering the Festival Grounds.
Vendor Entry Passes are NOT Festival Tickets. Vendor Entry Passes only permit booth staff to enter the Festival Grounds from the Vendor Pedestrian Entrance (Clements Path and N Street, 520 Capitol Mall). Vendor Entry Passes will not be accepted at the Front Gates on 7th Street.

FOOD VENDOR POLICY:
Sacramento Pride Festival has partnered with SactoMoFo Corporate Catering as our exclusive Food Vendor provider.
No Food/Beverage/Snack vendors outside of SactoMoFo will be accepted to participate with Sac Pride Festival.
If you are interested in joining SactoMoFo please visit: https://sactomofo.com/vendor-application/

WASTE MANAGEMENT AND REDUCTION POLICY:
Sustainability – Slash the Trash:
We aim to achieve dramatic environmental impact reductions across all aspects of the event including 50% landfill waste reduction from 2023. Please help, because “We Can’t Have Pride Without a Planet”.
• All vendors must “pack it in/pack it out & leave no trace” at your booth and leave it clean. But impact reduction is really about the plan and not just whose can, so start planning now to slash your complete 2024 environmental footprint!
• Think twice today before buying swag they’ll just throw away. Please consider everything you bring into the event to explore making it more sustainable - recyclable beats disposable, compostable beats recyclable, long-term reusable beats both, and reducing garbage in to avoid garbage out is best of all.
• Plastic pollutes when you make it AND trash it, so its footprint is doubly huge - what if your booth involved creative and memorable participative experiences with recycled materials, instead of imported logo swag that mostly ends up in the landfill within a week?
• Please do not bring glass, confetti, silly string, noisemakers that go bang, fake guns, helium balloons that can get loose, or anything else that might be dangerous or make a mess. If your tabletop will contain any paper signage or leaflets, bring weights or they will blow away. Please remove as much packaging waste as possible from any booth swag before bringing it on-site – you may NOT use attendee waste receptacles for your swag packaging.
• You must bring a trash can for your booth if you provide any swag or activity that might create on-site waste such as wrappers or sticker backs. Position the trash can clearly visible to booth visitors, and clean the wastes at least nightly.
• The event will offer 3-bin consumer level waste sorting this year, as required by the City. These are for your staff’s personal wastes only, not vendor booth wastes! Please ask staff to bring any outside food in reusable containers or paper wrappings to minimize what goes to landfill.
• We request that vendors remove their booth’s landfill waste from the site rather than using event dumpsters, but fill all the organic dumpster space you need!
• The dumpsters are located on 5th & N Streets, and Capitol & 3rd Streets. Please be courteous and help our tired volunteers by taking all booth trash with you, at least all the way to the dumpsters if not to your vehicle.
• If you see trash from a neighboring booth or you have a free hand on your way out to grab some you see – we really appreciate the help! Let’s keep Sacramento beautiful!
• Please bring your own water bottle and use the free water stations (located near beverage stations) instead of bringing disposable plastic bottles. Bottled water will be expensive on-site, with proceeds helping to further reduce the event’s impacts. Yes, free water for all, or buy it to help us be as proud of our footprints as we are of our colors.
Thank you for your support in making 2025 the most sustainable Sacramento Pride ever!

PAYMENT INFORMATION:
Payment in Full is required by May 20 2025 to participate in Sacramento Pride 2025.
Payment for Booth Space or March Contingent participation can be made by credit/debit card directly on the Event Hub platform.
When submitting an application/order on Event Hub, your total order fee is held on the card used at checkout for 7 days. Only after an application is approved will the charge be made permanent on the credit card used at checkout.
Application fees charge immediately and are non-refundable.
While payment by credit/debit card is preferred, payment by check is also accepted. All check payments must be received by May 20 2025 to participate in Sacramento Pride.
Please make checks out to:
Sacramento LGBT Community Center
1015 20th Street Sacramento Ca 95811
Memo: Sac Pride Booth OR Sac Pride Contingent

CANCELLATION and REFUND POLICY:
Cancellation of participation in Sacramento Pride must be submitted in writing to vendors@saccenter.org.
Vendors who wish to cancel their participation in Sacramento Pride may do so within 30 business days of their application submission date to be eligible for a refund of order fees.
Refunds requested prior to May 5 2025 are generally processed within 3-5 business days.
Cancellations made more than 7 days after approval of application may be subject to longer refund processing times.
Refunds requested after May 5 2025 are subject to a 20% of total order cancellation fee and likely will not be processed until after the event dates.
Refunds requested on or after June 1 2025 will not be honored, regardless of date of application submission. After June 1 2025, all orders are considered Final Sale.

Amenities

Prohibited Categories