Type of Event: Community Fair
Attendance: 15,000
Number of Booths: 50 (2024)
Venue: Stanwood Camano Fairgrounds
Affiliations: Stanwood Camano Community Association
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Overview
Since 1932, the Stanwood Camano Community Fair has been a beloved tradition in the Pacific Northwest. With around 15,000 visitors annually and the support of 400 dedicated volunteers, including a 24-member board, the fair serves as a cornerstone of the local community. In recent years, the fair has undergone a transformative shift in its operations, thanks to the help of EventHub. This change has led to streamlined vendor and sponsor management, increased revenue, and reduced stress for the fair’s organizers.
Key Takeaways
Time Savings: EventHub’s management tool-suite saved organizers countless hours in managing registrations, payments, and communication.
Increased Revenue: The fair attracted 10 new food vendors, generating an estimated $10,000 in additional revenue.
Enhanced Vendor Experience: The streamlined workflow and centralized platform significantly improved vendor management and engagement.
The Challenge: Streamlining Vendor and Sponsor Management
Belinda Royal, the fair manager, faced significant stress managing vendors and sponsors using traditional methods. “It was really nice being able to sit at home on my laptop and log in and do some of it from there, instead of having it in a binder in the office and not knowing if I could place different vendors or whether or not I could accept them through email or whatnot,” Belinda Royal shared.
The fair needed a platform that could handle logistical complexities, streamline workflows, and enhance the experience for both vendors and organizers. Enter EventHub—a comprehensive software solution recommended by peers in the industry.
EventHub Software Implementation for the Stanwood Camano Community Fair
Management
EventHub was deployed as the central platform for managing the fair. The software allowed the team to digitize applications, streamline payment processing, and handle all communication through a single interface. This consolidation of tasks led to a significant reduction in administrative workload, allowing the team to focus on more strategic aspects of the event.
“EventHub was like a one-stop-shop,” said Belinda Royal. “It made the whole process so much easier, from start to finish.”
Streamlining Workflows
EventHub’s platform helped the fair team streamline their workflows, particularly when it came to collecting insurance documents, hold harmless agreements, and other critical paperwork. “That’s a godsend. That is absolutely a time saver, and I would say a stress reliever as well,” Kevin Planback exclaimed.
EventHub Marketplace
The EventHub Marketplace was a game-changer for vendor participation and revenue generation. Through the marketplace, the fair attracted 10 new food vendors, which generated an estimated $10,000 in additional revenue. Additionally, the fair secured a $1,000 sponsorship deal through the platform, providing a substantial return on their initial $1,600 investment.
“We got some new ones in that, I believe, only came to us because they found us on EventHub,” Belinda Royal shared.
Results and Conclusion
The Stanwood Camano Community Fair saw remarkable results after implementing EventHub. The number of food vendors increased, and total revenue saw a significant boost. Additionally, the streamlined operations and reduced stress levels were well-received by the fair’s team.
Belinda highlighted the ease of managing vendor information, payments, and documentation all in one centralized platform. “It was really nice to be able to just continuously send the messages, and you were able to get everyone signed ahead of load-in this year, with only one or two stragglers, which was way better than previous years,” she explained.
Looking ahead to 2024, the fair plans to continue using EventHub, leveraging the platform’s public-facing map feature to help vendors navigate the fairgrounds more easily. The fair’s customer support experience with EventHub has also been positive, with the team responsive and helpful in addressing any questions or concerns.
“Good customer support, they have been responsive and helpful Kelvin Planback shared. “Are you raising prices for next year? Since you had so much competition for your commercial space?” While the fair decided not to raise prices for 2024, they acknowledged the possibility of offering premium vendor spots at higher prices to generate additional revenue.
Overall, the Stanwood Camano Community Fair’s partnership with EventHub has been a resounding success, helping the team streamline operations, boost revenue, and provide a better experience for both vendors and attendees. As the fair continues to evolve, EventHub’s innovative solutions will undoubtedly play a crucial role in its ongoing success.
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Feature Customer
Kevin Plambeck, Past- President, Stanwood-Camano Community Fair
Belinda Royal, Fair Manager
